We all find it hard to stay on top of our communications from time to time, and when it comes to wedding RSVPs, there’s no exception. So, when you’ve got lots left to organise in the months nearing your wedding, how do you go about properly attending to your guest communications? In this guide, we break down the ways that you can successfully manage your wedding RSVPs, for a more stress-free planning process.
Set a clear deadline
The key to feeling a little more on top of managing your RSVPs is to go into it with clear expectations, right from the very first moment that you send off your invites. By simply giving your guests a deadline by which to respond, waiting around for replies becomes a lot less trying – plus, once the deadline has passed, you don’t have to worry about chasing anybody up who didn’t get back to you.
It can be helpful to allocate a specific day to send out some RSVP reminders, too. This could be as simple as texting or emailing the people who haven’t gotten back to you a week or so before the deadline. In order for this to work best, you’ll want to make sure that you organise and record each of your RSVPs as they come in, for a clearer picture of who has and hasn’t replied as the deadline approaches.
Use a dedicated answering service
Most couples like to include a small RSVP card inside their wedding invitation. Although it’s fun to get these back, they’re not always the most efficient way to be notified of your guests’ attendance at your wedding.
While it’s nice to stick to little traditions like these, there’s no harm in making use of a more modern, efficient mode of contact alongside the usual postal option for your RSVP responses. Planning a wedding is hard work, so you should never be reluctant to hire someone to help you. In fact, many couples opt to use a professional answering service to take their telephone responses, to ensure that none are missed.
Enlist the help of the wedding party
Going through your RSVPs with your other half can be a wonderful way to spend a little downtime together before the wedding celebrations kick off. However, this can be time-consuming if you’ve got a lot left to plan, and ultimately, asking a member of your wedding party to manage them for you instead has numerous advantages.
Usually, your RSVPs will be returned to you about a month before your wedding day (if they’ve met the deadline, of course). This tends to be the time that you’re wrapping up all the final details of your special day, as well as attempting to fit in some time to decompress from any pre-wedding jitters.
Luckily, your maid of honour or best man are likely to have a much clearer head at this time. So, never feel reluctant to ask them to help with organising your invitation responses – you’ll likely find that a fresh pair of eyes on the task will be helpful, and allow you the time you need to focus on more pressing matters.
Manage your communications for a smoother planning process
While you may feel like you’ve got a lot on your plate in the lead-up to your wedding, managing your RSVPs doesn’t have to be one of them, and should never be a cause of stress. By taking simple steps to set deadlines and lean on others for support, you can navigate this portion of your wedding planning much more smoothly.
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